Top 10 iPhone Apps for Online Business Productivity

One of the biggest benefits of having an iPhone is its unique ability to add productivity to your workflow. There are literally hundreds of iPhone apps on the App Store designed to help you speed up your work, reduce stress and increase productivity.

Some of these apps work by helping you keep track of tasks better. Others help you concentrate. Others help you co-ordinate with your partners and staff, still others help you increase your motivation. These are ten of the top tools for online business productivity.

App #1: Pomodoro iPhone App

Pomodoro is a productivity system first invented by a college student for studying. It soon took off and became used by professionals, students, executives and online business people of all types.

The idea is simple. For 25 minutes, you work uninterrupted. No phone calls, no emails, no Facebook. If you get interrupted, you have to restart. After 25 minutes, you take a mandatory break, then do another 25 minutes.

The Pomodoro app helps you keep track of these times and stay on task.

App #2: Skype

Having Skype on your phone makes making phone calls or having Skype chats much easier. People often underestimate the quality of the microphone on the iPhone. It’s actually an extremely high quality mic.

Instead of having the scramble for a headset and a mic every time you need to chat on the computer, just install Skype on your iPhone and you’re good to go.

App #3: Recorder Pro iPhone App

If you record podcasts, interviews or notes to yourself, this iPhone app is a must-have.

Unlike Apple’s built in microphone, this app allows you to name files, pause, retake, sort files and more. Use this to record audio for your online business on the go.

App #4: Mint iPhone App

Mint allows you to track all your accounts on one easy to see screen.

Say you have two bank accounts and two PayPal accounts. Having to log into each one separately takes a lot of time. If you just want to get an overview of your account balances or if you want to check your bank statements, having all your accounts integrated into Mint makes things a whole lot easier.

App #5: Spending Expense Tracker

Tracking your expenses is a critical part to any online business. Having an iPhone app that allows you to track your expenses can make this process a lot easier. Instead of having to fire up QuickBooks and have it running while you’re operating your business, you can just quickly type in your expenses into an app.

You can use it for both personal and business expenses.

What is your favorite iPhone App for Business Productivity? Leave a comment below.

App #6: Evernote

Evernote is the leading app for taking notes. It automatically uploads all your notes to its web server, so you never have to mail yourself your notes again. Furthermore, sharing your notes on Evernote is simple and easy. If you have a meeting and want to share notes with others, you can do so easily.

Evernote also works the other way around. You can take notes on your computer then quickly have it up on your iPhone screen. It is great for meeting notes, shopping lists and so on.

App #7: ReQall iPhone App

ReQall is a to-do list application that has a few very neat features.

You can share all your to-do lists with others who have the same app. If you run a business with outsourcers for example, you can all share to-do lists and make sure everyone’s on the same page.

The app also supports adding by voice. If you don’t want to stop and type, you can just leave yourself a voice to-do.

App #8: Dropbox

Want to access your files with your iPhone? One of the easiest ways to do it is through Dropbox. Any files you have in your Dropbox folder at home or at your office can be easily accessed through your iPhone. You can also share them easily via email.

App #9: iDoneThis iPhone App

One of the best ways to motivate yourself is to regularly be presented with your accomplishments. That’s what iDoneThis allows you to do.

At the end of the day, iDoneThis will send you a push notification asking you what you did that day. Fill it out and it’ll add it to your calendar.

Then, a week or two from now, you can look back and see all the things you’ve done over the last week or two. It helps create a sense of momentum and motivation. You can also create group projects, so you can see what your team members have completed as well.

App #10: TripIt

TripIt allows you to plan your trips, schedule itineraries and wrap all your email confirmations up in one easy to manage package.

If you’re going to marketing conferences, meeting with business partners or traveling for any other reason, TripIt can save you a lot of time and headaches.

These ten apps will help you get more productive, track expenses, save time, manage accounts and more. Use your iPhone to its full potential and take your business to the next level.

Please give us your review of these and other iPhone Apps for Business Productivity.

Top 10 Online Collaboration and Document Sharing Tools

The most successful businesses in the world all rely on strong teamwork. In the past, a “team” meant people sharing the same office. In today’s virtual world however, a team can be as diverse as a group of people from Poland, New York, India and London all working together. Whether you have virtual staff, outsourced staff or just co-workers who work from home, having the right tools makes all the difference. Having great online collaboration and document sharing tools will enable you to all work together and eliminated wasted time. Here are ten of the top online collaboration and document sharing tools. If you’re running an online business, these can really help you bring your team together.

Tool #1: Basecamp Basecamp (Used by Westwood Virtual Associates team) is one of the top project management tools on the market for small businesses. It allows you to create multiple projects, track milestones, assign to dos, see daily progress, communicate through discussions and more. It’s perfect from tracking what needs to get done by who and by when.

Collaboration and Document Sharing

Tool #2: Doodle Need to schedule a meeting? Instead of emailing availability back and forth, just use Use Doodle with Google Calendar, iCal, and Outlook, and create polls in Doodle’s convenient calendar view. Your personal profile for 1:1 meetings: Show your co-workers and friends when you are available. A user-account remembers your polls for you and lets you connect your calendar. Best of all? It’s free.

Doodle dot Com screenshot

Tool #3: Pidgin If you work with a diverse team that has a wide range of communication mediums, having Pidgin can save you a lot of time and headache. Pidgin allows you to communicate on Google Talk, AIM, MSN, Yahoo! Messenger, ICQ and a lot more.

Many industries tend to only work in one medium. For example, the CPA affiliate marketing industry runs a lot on AIM. Programmers on the other hand love IRC. Having Pidgin makes managing virtual communication a cinch.

Collaboration and Document Sharing

Tool #4: Mindmeister Mindmeister allows you to create and share mindmaps on the web. These mindmaps can then be shared with other people on your team, who can also edit and add to those mindmaps.

A lot of research has been done on how mindmaps work with the brain. People retain mindmaps much better than linear notes. They’re a versatile tool for taking notes, making plans or brainstorming.

Collaboration and Document Sharing

Tool #5: Google Docs Google Docs allows you to collaborate on documents with others in real time. Any document that’s shared with other people can be accessed by them at any time. The moment you make any changes to that document, the changes will be reflected on the other person’s screen. You can literally take notes in a document and have those notes appear in real time halfway around the world. For documents like word files or spreadsheets, Google Docs is a fantastic sharing tool.

Collaboration and Document Sharing

Tool #6: Dropbox Dropbox allows you to create a shared folder that can be accessed by everyone on your team. Any files added to Dropbox will automatically be uploaded to Dropbox. It works just like any other folder on your computer, except the upload is automatic. You don’t have to worry about sending files to others or backing anything up – It’s all done for you. Likewise, any new files uploaded by co-workers is automatically downloaded as well.

Collaboration and Document Sharing

Tool #7: Google Drive Google Drive is Google’s version of Dropbox. It aims to provide much of the same functionality as Dropbox, as well as contain all your Google Docs files.

At the time of this writing, Google Drive provides about double what Dropbox does for the same price. That said, Google Drive doesn’t quite have the same functionality as Dropbox yet. Only time will tell which is the better tool.

Collaboration and Document Sharing

Tool #8: YouSendIt If you need to send a large file quickly and don’t have time to get someone to signup for and install Dropbox, use YouSendIt. This allows you to send large files (up to 250 MB) for free. Most email clients only allow you to send files up to 25 MB. If you’re sending a large document or file, YouSendIt makes it easy. All you need to do is upload the file and YouSendIt will send the other person a link with your file in it.

Collaboration and Document Sharing

Tool #9: Skype As far as real time team collaboration goes, there’s no better tool than Skype. Skype has just about everything you could want from a messaging and chat service. First, you have text chat. That’s great for quick messages and requests. You can easily call team members if you need to talk about something more complex. Video chat enables even better communication. Screen sharing lets you show others exactly what you’re talking about. If you’re looking for a versatile tool to communicate with the rest of your virtual team, Skype is often the best answer.

Collaboration and Document Sharing

Tool #10: Hootsuite One of the toughest things to co-ordinate online is a social media strategy that’s run by multiple people. For example, let’s say you’re running a contest. The prize announcements are handled by one person, the updates by another and the personality by yet another person. How do you co-ordinate it all? Hootsuite makes this easy. Hootsuite allows you to access all your social media accounts all in one screen. You can schedule posts to go out in the future rather than post them all right now. Best of all, the account can be managed by multiple people. For example, the person responsible for the prize can upload tweets about what the prizes are without sending them. The person responsible for the personality can look over the announcements and rewrite them to make sure they’re in line with the brand. Then and only then are the tweets sent. If you’re managing a multi-person social media strategy, give Hootsuite a try.

Collaboration and Document Sharing

These ten online collaboration tools will make managing any kind of virtual team a whole lot easier. Whether you’re running a two-person business or a business with hundreds of staff, the tools available here can help you streamline your processes and increase productivity.

Have a collaboration or document sharing tool you like to use? Please leave a comment below on what works and what doesn’t in your workflow.