Share and Grant Access to Google Documents

In this tutorial, we will show you how to grant access or share documents.

You will need:

  • A Google Account
  • Pre-existing Documents

Step 1: Log into Account

Log into your Google account.

 

Share and Grant Access to Google Documents

Step 2: Navigate To Google Drive

On the main Google page click the “Drive” button.

Share and Grant Access to Google Documents

Step 3: Choose Document to Share

From the main document screen, where you can see all of your documents and folders, select a document that you would like to share. (You may also select sharing options from within an open document.)

Share and Grant Access to Google Documents

Step 4: Click Sharing Settings

To access the settings, click the share button and select “Sharing settings” from the dropdown.

Share and Grant Access to Google Documents

Step 5: Modify Sharing and Permission Settings

There are several settings you may want to modify when sharing a document.

  1. Select visibility options – private, anyone given link, public can find link
  2. Add people to share access
  3. Grant general permissions – edit or just view
  4. Select notification type
  5. Set who can change permissions

Below, we have selected the most common settings.

Share and Grant Access to Google Documents

Step 6: Change Visibility Options

This is the popup box you see when you click the “change” link to edit #1 above. Choose your visibility option and save.

Share and Grant Access to Google Documents

Step 7: Access To Change Permissions

This is the popup box you see when you click the “change” link to edit #5 above. Choose who has access to change permissions and click save.

Share and Grant Access to Google Documents

Step 8: Select Folders To Share

Click to select the folder in your sidebar that you’d like to share.

Share and Grant Access to Google Documents

Step 9: Folder Share Options

Once you select the folder, you’ll see the folder title at the top of the page with a link to “share this folder.” Click the link to see the same popup and options as discussed earlier in step 5.

Share and Grant Access to Google Documents

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